About Company
Are you eager to launch a career where your organizational skills directly impact operational efficiency and growth? Career.supersecrets thrives on connecting local talent with opportunities while optimizing internal processes for peak performance. We champion a supportive and dynamic environment perfect for a Procurement Services Assistant seeking to make a tangible difference. Join a team where your precision in managing supplier relationships and inventory is valued, contributing directly to our mission of excellence across Bauchi’s evolving market. We believe in nurturing potential and offering pathways for professional development within a collaborative setting.
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Job Description
We are seeking a highly motivated and detail-oriented Procurement Services Assistant to join our dynamic team in Bauchi. This is an immediate hire opportunity for a full-time role, crucial for maintaining seamless operations and ensuring optimal resource allocation across various projects. The Procurement Services Assistant will play a vital role in supporting our procurement department, assisting with the acquisition of goods and services necessary for our diverse operations and client initiatives within Bauchi and beyond.
In this pivotal position, you will be instrumental in ensuring that all procurement activities adhere strictly to established company policies, procedures, and ethical standards. Your contributions will directly impact cost-efficiency, operational continuity, and the overall success of our strategic objectives. This role offers a fantastic opportunity for an organized, proactive, and meticulous individual to develop expertise in procurement, supply chain management, and vendor relations within a fast-paced and supportive environment. You will gain invaluable hands-on experience in managing purchase orders from inception to completion, meticulously tracking deliveries, maintaining comprehensive supplier databases, and ensuring compliance with all regulatory requirements.
We are looking for someone with excellent communication skills who can collaborate effectively with various internal departments and external vendors. The ideal candidate will possess a problem-solving aptitude and a strong commitment to accuracy and efficiency. Immediate availability is highly valued, as you will quickly become an integral part of our team, helping us uphold our unwavering commitment to excellence and efficiency in all our endeavors. This is more than just an administrative role; it’s a significant stepping stone into a robust career in procurement, offering exposure to diverse challenges and ample opportunities for professional growth within Career.supersecrets.
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Key Responsibilities
- Assist in the preparation, processing, and tracking of purchase orders and requisitions in accordance with company policies and procedures.
- Maintain accurate and up-to-date records of all procurement activities, including supplier information, pricing agreements, and delivery schedules.
- Communicate effectively and professionally with vendors to obtain competitive quotes, clarify order details, negotiate terms when appropriate, and resolve any discrepancies or issues.
- Monitor and track the status of orders, ensuring timely delivery of goods and services and proactively addressing potential delays.
- Support the evaluation of supplier performance based on established metrics and assist in the research and selection of new, reliable vendors.
- Collaborate closely with internal departments to understand their specific material and service needs, ensuring timely and accurate fulfillment.
- Conduct basic market research to identify potential suppliers, products, and services that align with company requirements and budget.
- Ensure strict compliance with all internal procurement procedures, ethical guidelines, and external regulatory requirements.
- Contribute to maintaining an organized and efficient procurement filing system, both physical and digital, for easy retrieval of information.
- Assist with inventory management and stock level monitoring as required, to prevent shortages or overstock situations.
Required Skills
- Strong organizational and exceptional time management abilities.
- Excellent attention to detail and unwavering commitment to accuracy.
- Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
- Good written and verbal communication skills, with a professional demeanor.
- Demonstrated ability to work both independently and collaboratively as an integral part of a team.
- Basic understanding of procurement processes, principles, and supply chain fundamentals.
- Proactive problem-solving aptitude and decision-making capabilities.
- High level of integrity, strong work ethic, and adherence to ethical conduct.
Preferred Qualifications
- A diploma or degree in Business Administration, Supply Chain Management, Logistics, or a closely related field.
- Previous experience (1+ year) in an administrative, procurement, or supply chain support role.
- Familiarity with Enterprise Resource Planning (ERP) systems or dedicated procurement software.
- Knowledge of local Bauchi market dynamics, supplier landscape, and regional business practices.
- Fluency in Hausa is an added advantage, facilitating local interactions.
Perks & Benefits
- Competitive monthly salary package.
- Opportunities for continuous professional development and training to enhance skills.
- A supportive, collaborative, and inclusive work environment.
- Direct impact on company efficiency and overall success.
- Participation in health and wellness initiatives.
- Generous annual leave benefits.
How to Apply
Interested candidates who meet the qualifications are encouraged to apply immediately. Please click on the application link below to submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this role. We look forward to reviewing your application.
