About Company
Are you passionate about public service and seeking a role where your organizational skills can truly make a difference? Career.supersecrets is dedicated to connecting exceptional talent with vital government opportunities across Northern Ireland. We understand the unique demands of the public sector and pride ourselves on facilitating placements that contribute directly to community well-being and efficient governance. Join us in supporting the backbone of our local government, ensuring smooth operations for critical public services in Belfast.
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Job Description
Career.supersecrets is delighted to be recruiting on behalf of a prominent government department in Belfast, Northern Ireland, for a dedicated and meticulous Government Administrative Assistant. This is a unique opportunity for an individual with exceptional organizational skills and a commitment to public service to play a pivotal role in supporting the smooth operation of essential government functions. As a Government Administrative Assistant, you will be an integral part of a dynamic team, providing crucial administrative support that underpins the delivery of public services to the citizens of Northern Ireland.
This role is not just about paperwork; it’s about enabling effective governance, ensuring compliance with departmental procedures, and contributing to an environment of efficiency and professionalism. You will be responsible for a diverse range of administrative tasks, from managing complex schedules and preparing critical documents to handling sensitive information with discretion and accuracy. The successful candidate will thrive in a structured environment, possess a proactive approach to problem-solving, and demonstrate a strong ability to manage multiple priorities under pressure. You will interact with various internal stakeholders, external partners, and occasionally members of the public, making excellent communication skills and a customer-centric attitude essential. This position offers a chance to develop a comprehensive understanding of public sector operations and grow your career within a supportive and impactful setting. We are looking for someone who is not only proficient in administrative tasks but also brings enthusiasm, adaptability, and a genuine desire to contribute to the welfare of our community.
Key Responsibilities
- Provide comprehensive administrative support to senior staff and departmental teams, including diary management, travel arrangements, and expense processing.
- Prepare, proofread, and format official documents, reports, presentations, and correspondence, ensuring accuracy and adherence to government standards.
- Manage and organize physical and electronic filing systems, ensuring efficient retrieval and compliance with data protection regulations.
- Act as the first point of contact for internal and external inquiries, providing accurate information or redirecting appropriately with professionalism and courtesy.
- Coordinate and schedule meetings, prepare agendas, take minutes, and follow up on action points to ensure timely completion.
- Assist with procurement processes, including raising purchase orders, processing invoices, and maintaining records of departmental expenditures.
- Support the onboarding of new staff members, including preparing workspaces, access, and introductory materials.
- Undertake research tasks and compile data as required to support departmental projects and initiatives.
- Ensure compliance with all departmental policies, procedures, and statutory requirements.
- Contribute to the continuous improvement of administrative processes and procedures within the department.
Required Skills
- Proven experience in an administrative or secretarial role, preferably within a public sector or large corporate environment.
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills, with excellent attention to detail.
- Ability to handle confidential information with discretion and integrity.
- Proactive attitude and ability to work independently as well as part of a team.
- Demonstrated problem-solving capabilities.
- Eligibility to work in the UK and undergo necessary background checks.
Preferred Qualifications
- NVQ Level 3 in Business Administration or equivalent qualification.
- Experience with government specific IT systems or databases.
- Familiarity with public sector policies and procedures in Northern Ireland.
- Experience in minute-taking for official meetings.
Perks & Benefits
- Competitive salary package.
- Generous annual leave entitlement.
- Defined benefit pension scheme.
- Opportunities for professional development and training.
- Access to employee assistance programmes.
- Supportive and collaborative work environment.
- Contribution to meaningful public service work.
- Central Belfast location with excellent transport links.
How to Apply
If you are a highly organized and motivated individual looking to contribute to public service in Belfast, we encourage you to apply. Please click on the application link below to submit your detailed CV and a cover letter outlining your suitability for this role. Ensure your application highlights your experience with administrative tasks, your communication skills, and your commitment to supporting government operations.
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