About Company
Millennium bim is Mozambique’s largest and most technologically advanced bank, deeply committed to driving financial inclusion and economic development across the nation. With a vast network of branches and a pioneering spirit in digital banking, we offer innovative financial solutions to individuals, businesses, and corporations. Our success is built on a foundation of trust, integrity, and a deep understanding of the Mozambican market. We pride ourselves on being an employer that empowers communities, fosters growth, and provides exceptional opportunities for professional development. Join our dynamic team and be part of an organization that maintains a vibrant, inclusive work environment where every employee can thrive and contribute to our shared vision.
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Job Description
We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our bustling Maputo office. This role is pivotal in ensuring the smooth and efficient operation of our day-to-day administrative functions, directly supporting various departments and senior management. The successful candidate will be the first point of contact for many, embodying our bank’s commitment to professionalism and excellence. You will be instrumental in managing schedules, preparing communications, organizing meetings, and handling various clerical tasks that contribute to our operational effectiveness. This position offers a fantastic opportunity to be at the heart of our operations, learn about the financial industry, and grow within a leading institution in Mozambique. If you thrive in a fast-paced environment, possess exceptional organizational skills, and are eager to contribute to a collaborative team, we encourage you to apply. Your ability to anticipate needs, manage multiple priorities, and maintain the highest level of confidentiality will be key to your success in this dynamic and rewarding role.
Key Responsibilities
- Manage and maintain executive calendars, schedule appointments, and coordinate internal and external meetings.
- Prepare and edit correspondence, reports, presentations, and other documents with high accuracy and professionalism.
- Organize and coordinate office operations and procedures to ensure maximum organizational effectiveness and efficiency.
- Handle incoming and outgoing communications, including phone calls, emails, and mail, directing queries to the appropriate personnel.
- Maintain an organized filing system for important documents, both physical and digital, ensuring easy retrieval and compliance.
- Assist in the preparation of budgets, financial reports, and process expense reports for various departments.
- Order and maintain office supplies inventory, managing relationships with vendors to ensure cost-effectiveness and timely delivery.
- Coordinate travel arrangements and accommodations for staff members as required, managing logistics efficiently.
- Act as a primary liaison between departments and external stakeholders, ensuring effective and clear communication flows.
- Provide general administrative support to various teams and projects, contributing to overall team success.
Required Skills
- Proven experience (minimum 2 years) as an Administrative Assistant or in a similar support role.
- Excellent written and verbal communication skills in both Portuguese and English.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
- Strong organizational and planning skills with meticulous attention to detail.
- Ability to prioritize tasks, manage multiple projects, and work effectively in a fast-paced environment.
- High level of discretion, integrity, and professionalism in handling confidential information.
- Strong problem-solving abilities and a proactive, self-starter attitude.
- Exceptional interpersonal skills and the ability to work collaboratively with diverse teams and individuals.
Preferred Qualifications
- A diploma or degree in Business Administration, Secretarial Studies, or a related field.
- Previous experience working in the banking or financial services industry.
- Familiarity with modern office management systems and procedures.
- Knowledge of local Mozambican business etiquette and cultural norms.
Perks & Benefits
- Competitive salary and attractive performance-based bonuses.
- Comprehensive health and life insurance coverage.
- Robust retirement savings plan contributions.
- Generous paid time off, including annual leave and public holidays.
- Significant opportunities for professional development and career advancement within Mozambique's largest bank.
- A vibrant, supportive, and inclusive work environment.
- Exclusive employee banking benefits and discounts.
How to Apply
Interested candidates are invited to submit their application by clicking on the link below. Please ensure your comprehensive CV and a cover letter outlining your suitability for this role are attached. We thank all applicants for their interest, however, only those selected for an interview will be contacted.
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