About Company
At Career.supersecrets, we empower individuals and organizations to achieve their full potential through expert recruitment and career development services. As a pivotal force in human capital solutions, we pride ourselves on connecting top talent with groundbreaking opportunities. For a Personal Assistant – Executive Support, this means stepping into a dynamic environment where your precision, proactive support, and discretion directly contribute to the success of leaders shaping the future of talent acquisition and growth. You’ll thrive supporting executives dedicated to fostering impactful professional journeys.
Advertisement
Job Description
Are you an impeccably organized, highly proactive, and discreet professional looking to elevate your career in executive support? Career.supersecrets is seeking a dedicated Personal Assistant to provide comprehensive, high-level administrative and strategic support to our senior executives. This full-time, on-site role in Huye, Southern Province, is crucial for maintaining the seamless operation of our fast-paced executive office. Your contributions will directly enable our leadership team to focus on strategic initiatives, business development, and driving the core mission of connecting talent with opportunity.
In this pivotal position, you will be the linchpin for our executives, expertly managing intricate schedules, orchestrating complex international and domestic travel arrangements, and ensuring all communications are handled with utmost professionalism, clarity, and efficiency. Your innate ability to anticipate needs, prioritize tasks effectively amidst competing demands, and maintain absolute confidentiality will be paramount. We are looking for someone who thrives in a demanding, dynamic environment, takes decisive initiative, and possesses an unwavering commitment to excellence and precision in every task. This isn’t just about managing calendars; it’s about being an integral, trusted partner to the executive team, contributing to strategic planning by freeing up executive time and providing well-researched, insightful support that aids informed decision-making. You will meticulously handle everything from preparing detailed reports and compelling presentations, often involving sensitive data, to coordinating high-stakes internal and external meetings, and expertly managing confidential documents and communications.
This role offers a unique opportunity to work closely with influential leaders in the human capital and recruitment industry, gaining invaluable insight into the strategic operations and global trends that shape professional futures. You will play a direct, impactful role in our company’s ongoing success, growth, and expansion across the region. If you are ready to apply your superior organizational skills, meticulous attention to detail, and professional acumen to make a tangible and significant impact within a forward-thinking organization, we strongly encourage you to apply. Join Career.supersecrets and become an indispensable part of a team that is passionately shaping the future of work and talent acquisition.
Advertisement
Key Responsibilities
- Provide comprehensive administrative and secretarial support to senior executives, including managing complex calendars and scheduling appointments.
- Arrange and coordinate extensive international and domestic travel plans, itineraries, and accommodations.
- Act as a primary point of contact, screening calls, emails, and visitors, and redirecting as appropriate.
- Prepare and edit correspondence, communications, presentations, and other documents, often handling sensitive information.
- Organize and facilitate meetings, conferences, and events, including agenda preparation, minute taking, and follow-up on action items.
- Conduct research, compile data, and prepare reports and summaries for executive review and strategic planning.
- Manage and maintain highly confidential information and documents with unwavering discretion and integrity.
- Process expense reports, manage invoices, and assist with basic financial administration.
- Anticipate executive needs and proactively resolve issues, demonstrating strong problem-solving and proactive management skills.
- Maintain an organized filing system, both physical and electronic, ensuring easy retrieval of critical documents and information.
Required Skills
- Proven experience (minimum 4 years) as a Personal Assistant, Executive Assistant, or in a similar high-level executive support role.
- Exceptional organizational and time management skills with the ability to multitask, prioritize effectively, and meet tight deadlines.
- Excellent verbal and written communication skills in English and Kinyarwanda, with impeccable grammar and syntax.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Demonstrated high level of discretion, integrity, and ability to handle confidential information with utmost sensitivity.
- Strong attention to detail and accuracy in all tasks, from scheduling to document preparation.
- Ability to work independently with minimal supervision, take initiative, and contribute as part of a high-performing executive team.
- Proactive approach to problem-solving, anticipating challenges, and finding effective solutions.
Preferred Qualifications
- Bachelor’s degree in Business Administration, Management, Communications, or a related field.
- Familiarity with project management tools (e.g., Asana, Trello) or CRM software to streamline workflows.
- Proficiency in French is a significant advantage for international communication.
- Experience working in the human resources, recruitment, or professional services industry, providing relevant context.
Perks & Benefits
- Competitive salary package and performance-based bonuses.
- Comprehensive health insurance package, ensuring well-being.
- Significant opportunities for professional development and continuous learning to advance your career.
- Generous transportation allowance.
- A dynamic, supportive, and collaborative work environment where your contributions are valued.
- Annual paid leave and observance of all public holidays.
How to Apply
Interested candidates who meet the above qualifications are invited to submit their application. Please ensure your comprehensive CV and a compelling cover letter detailing your relevant experience and why you are the ideal candidate for this pivotal executive support role are prepared. Click on the application link below to apply directly.
