About Company
Are you a dynamic individual looking to kickstart your career in a supportive environment? At Career.supersecrets, we pride ourselves on connecting talent with opportunity across various sectors in Makueni. For an Office Assistant with receptionist duties, this role offers a unique chance to be the welcoming face of our operations, ensuring smooth daily functions and a positive first impression for all our visitors. We believe in fostering growth and providing the tools needed for success. Join a team where your organizational skills and cheerful demeanor are truly valued, contributing directly to our mission of empowering careers.
Advertisement
Job Description
Career.supersecrets is seeking a highly organized, friendly, and proactive Part-Time Office Assistant to join our vibrant team in Makueni. This pivotal role involves managing front-office operations, providing essential administrative support, and ensuring a welcoming atmosphere for all our clients and visitors. As the first point of contact, you will play a crucial role in shaping perceptions of our company, embodying our commitment to professionalism and excellent service. We are looking for someone who thrives in a dynamic environment, possesses exceptional communication skills, and is adept at multitasking with a smile.
This position requires a dedicated individual who can efficiently handle various administrative tasks, from managing phone calls and scheduling appointments to assisting with general office upkeep. You will be instrumental in maintaining an organized and efficient workspace, directly contributing to the smooth daily operations that allow our core teams to thrive. We value initiative, attention to detail, and a positive attitude. Your daily contributions will ensure that our office runs seamlessly, enabling our consultants to focus on their core mission of connecting top talent with leading employers. You will handle inquiries, direct visitors, manage correspondence, and maintain office supplies, all while upholding the high standards of ‘Career.supersecrets’. If you’re eager to grow your administrative career within a company that truly makes a difference in people’s professional lives, and you possess a keen desire to learn and contribute, this could be the perfect opportunity for you. Join us and be an integral part of our mission to empower careers and foster success across Makueni County.
Key Responsibilities
- Greet and welcome visitors with a warm, professional demeanor, directing them appropriately.
- Answer, screen, and forward incoming phone calls in a timely and courteous manner.
- Manage the reception area, ensuring it is tidy and presentable at all times.
- Receive, sort, and distribute daily mail, deliveries, and couriers.
- Schedule and confirm appointments and meetings, maintaining calendars for key staff.
- Assist with basic administrative tasks such as filing, photocopying, scanning, and data entry.
- Maintain office supplies inventory and place orders when necessary.
- Support the team with various ad-hoc administrative projects and tasks as required.
- Ensure the proper functioning of office equipment and coordinate maintenance when needed.
- Handle incoming and outgoing correspondence and emails with professionalism.
Required Skills
- Proven experience as an Office Assistant, Receptionist, or in a similar administrative role (minimum 1 year).
- Excellent verbal and written communication skills in English and Kiswahili.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Solid organizational skills with the ability to prioritize tasks.
- Strong interpersonal skills and a customer-focused approach.
- Ability to be resourceful and proactive when issues arise.
- High school diploma or equivalent.
Preferred Qualifications
- Certificate or Diploma in Business Administration, Office Management, or a related field.
- Familiarity with office equipment, including printers, scanners, and multi-line phone systems.
- Experience working in a professional services or recruitment environment.
Perks & Benefits
- Competitive part-time salary.
- Opportunity for professional growth and skill development.
- Supportive and collaborative team environment.
- Exposure to diverse industry sectors.
- Flexible part-time working hours.
- Convenient office location in Makueni.
How to Apply
Eager to make a great first impression? Click the link below to submit your application. Please ensure your resume highlights your relevant experience and communication skills. We look forward to hearing from you!
Advertisement
