About Company
Career.supersecrets empowers individuals and organizations to achieve their full potential through strategic talent solutions. We believe in fostering environments where every team member feels valued and supported. For an Office Assistant/Receptionist, this means becoming the welcoming face of our operations, ensuring smooth daily functions, and contributing directly to our vibrant culture. Join a team where your organizational skills and warm demeanor are not just appreciated, but essential to our success, helping us connect great talent with great opportunities.
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Job Description
Are you a highly organized, friendly, and proactive individual looking for a rewarding part-time opportunity in Embu? Career.supersecrets is seeking a dedicated Part-Time Office Assistant with strong receptionist duties to join our dynamic team. This pivotal role involves being the first point of contact for our clients and visitors, ensuring the smooth and efficient operation of our office, and providing essential administrative support to our staff. You will be instrumental in creating a positive and professional impression for everyone who interacts with our office, managing communication flows with efficiency and grace, and maintaining an impeccably organized and welcoming office environment. Your contributions will directly impact our daily productivity and client satisfaction.
As our Office Assistant and Receptionist, you will be more than just an administrator; you will be the heartbeat of our Embu office. Your responsibilities will span coordinating schedules, meticulously handling inquiries, and ensuring all operational tasks are completed with precision and a warm smile. We are looking for someone who takes initiative, possesses excellent interpersonal skills, and thrives in a fast-paced setting where attention to detail is paramount. This position offers an excellent opportunity to grow your administrative experience within a supportive and forward-thinking company that genuinely values its employees and their significant contributions. If you are passionate about providing exceptional service, possess a keen eye for detail, and are eager to contribute to a collaborative workspace where your efforts are recognized, we strongly encourage you to apply. We are committed to fostering a respectful and inclusive workplace where every team member feels empowered to excel and make a meaningful difference.
Key Responsibilities
- Greet and welcome visitors with a professional and friendly demeanor, directing them appropriately.
- Answer, screen, and forward incoming phone calls, taking accurate messages and ensuring timely delivery.
- Manage incoming and outgoing mail, packages, deliveries, and courier services, maintaining accurate logs.
- Maintain a tidy, presentable, and well-organized reception area and office common spaces.
- Schedule and coordinate meetings, appointments, and conference room bookings, managing calendars effectively.
- Provide comprehensive general administrative and clerical support, including data entry, accurate filing, and photocopying.
- Assist with office supply inventory management, procurement, and reordering to ensure adequate stock levels.
- Support staff with various ad-hoc tasks and projects as required to ensure smooth office operations.
- Handle basic inquiries and provide accurate information to clients, candidates, and the general public.
- Manage and update contact lists, internal databases, and company records with precision.
Required Skills
- Proven experience (minimum 6 months) as an Office Assistant, Receptionist, or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for daily tasks.
- Excellent verbal and written communication skills in both English and Swahili.
- Strong organizational and time management skills with the ability to prioritize multiple tasks effectively.
- Exceptional interpersonal skills and a customer-service oriented attitude with a welcoming disposition.
- Ability to be resourceful, proactive, and problem-solve effectively when dealing with various issues.
- High level of accuracy and meticulous attention to detail in all tasks.
Preferred Qualifications
- Diploma or Certificate in Business Administration, Office Management, or a related field.
- Experience with common office equipment (e.g., multi-line phone systems, fax machines, advanced printers).
- Familiarity with CRM systems or similar database management tools for client and candidate tracking.
- Previous experience working in a recruitment or professional services environment.
Perks & Benefits
- Competitive part-time salary commensurate with experience and local market rates.
- Opportunity for professional growth and continuous skill development within a dynamic team.
- Supportive and collaborative work environment that values individual contributions.
- Flexible part-time hours designed to support work-life balance.
- Exposure to diverse administrative tasks, broadening your professional experience.
- Convenient and accessible office location within Embu town.
How to Apply
Interested candidates are encouraged to click on the application link below to submit their comprehensive resume and a compelling cover letter detailing their suitability for this part-time Office Assistant & Receptionist role. Please ensure your application highlights your specific experience in office administration and receptionist duties, demonstrating how you meet the required skills and qualifications.
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