About Company
Career.supersecrets is passionate about connecting talent with opportunity across various sectors. We pride ourselves on fostering dynamic environments where individuals can thrive and contribute meaningfully. For an Event Planner Assistant, joining our team means immersing yourself in a world of creative execution and logistical excellence. We support career growth and encourage fresh perspectives, making us an ideal launchpad for your event management journey within a vibrant East London setting. We value dedication and a proactive approach.
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Job Description
Are you a highly organised, enthusiastic, and detail-oriented individual with a passion for bringing events to life? Career.supersecrets is excited to announce an upcoming opportunity for a dynamic Event Planner Assistant to join our growing team in East London, Eastern Cape. This role is perfect for someone eager to dive into the fast-paced and rewarding world of event management, offering hands-on experience across a diverse portfolio of events, from corporate conferences to community gatherings and special occasions.
As an Event Planner Assistant, you will play a crucial supporting role in every stage of event execution. You’ll work closely with our experienced Event Planners, gaining invaluable insight into logistics, vendor management, client relations, and creative design. This isn’t just an administrative position; it’s an opportunity to learn, contribute your ideas, and see your efforts culminate in successful, memorable experiences. We are looking for a proactive team player who thrives in a collaborative environment and is committed to delivering exceptional results.
Your day-to-day could involve everything from researching potential venues and coordinating with suppliers to managing guest registrations and providing on-site support during events. You’ll assist in crafting engaging event proposals, tracking budgets, and ensuring all details, big and small, are meticulously handled. We believe in nurturing talent, and for the right candidate, this role offers significant potential for professional development and career advancement within the events industry. If you’re ready to make a tangible impact and grow your expertise in a supportive and challenging setting, we encourage you to apply and become a vital part of our team’s success in East London.
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Key Responsibilities
- Assist Event Planners with all aspects of event conceptualization, planning, and execution.
- Conduct research for venues, vendors, suppliers, and entertainment options that align with event objectives and budgets.
- Coordinate logistics, including catering, equipment, decor, and transportation.
- Manage guest lists, send invitations, track RSVPs, and handle attendee communications.
- Prepare event materials such as agendas, presentations, badges, and promotional items.
- Provide on-site event support, ensuring smooth operations and addressing any immediate issues.
- Assist with budget tracking, invoice processing, and post-event financial reconciliation.
- Support marketing and promotional efforts, including social media updates and content creation.
- Perform general administrative duties such as scheduling meetings, maintaining files, and managing correspondence.
- Gather feedback and assist in post-event evaluations to identify areas for improvement.
Required Skills
- Exceptional organizational and time management skills.
- Strong verbal and written communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- High level of attention to detail and accuracy.
- Ability to multitask, prioritize, and work effectively under pressure.
- Proactive problem-solving and critical thinking skills.
- Customer service-oriented approach with excellent interpersonal skills.
- Demonstrated ability to work collaboratively in a team environment.
- Adaptability and flexibility in a dynamic work setting.
Preferred Qualifications
- Diploma or Bachelor’s degree in Events Management, Marketing, Hospitality, Public Relations, or a related field.
- Previous internship, volunteer, or assistant experience in event planning or a related industry (e.g., hospitality, marketing).
- Familiarity with event management software or CRM systems.
- Knowledge of local East London vendors and venues.
- A valid South African driver's license and own reliable transport.
Perks & Benefits
- Competitive salary package.
- Opportunities for professional growth and career advancement within the events industry.
- Exposure to a diverse range of exciting events and projects.
- Mentorship from experienced Event Planners.
- A dynamic and supportive team-oriented work environment.
- Contribution to impactful and memorable experiences for clients and attendees.
- Paid time off and public holidays.
How to Apply
If you are eager to kick-start your career in event planning and possess the skills and passion we are looking for, we encourage you to apply. Please click on the application link below to submit your resume and a cover letter outlining your relevant experience and why you are the ideal candidate for this role.
