About Company
Are you eager to be the welcoming face and organizational anchor for a dynamic team? Career.supersecrets thrives on connecting exceptional talent with leading opportunities across various sectors. For an Office Assistant & Receptionist, our environment offers a unique chance to hone your administrative skills while contributing directly to our mission of fostering successful professional matches. We believe a well-organized and friendly front office is the backbone of our client and candidate experience, making your role indispensable. Join us and play a crucial part in our day-to-day operations, ensuring seamless administrative support in a fast-paced, supportive setting.
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Job Description
Career.supersecrets is seeking a dedicated and enthusiastic Part-Time Office Assistant & Receptionist to join our team in Homa Bay. This pivotal role is perfect for an organized, proactive individual who enjoys creating a positive first impression and ensuring smooth administrative operations. As the first point of contact for our office, you will be instrumental in maintaining an efficient and welcoming environment for clients, candidates, and team members alike. Your responsibilities will span a variety of administrative and front office duties, requiring excellent communication, organizational prowess, and a keen eye for detail. This is an excellent opportunity to grow your administrative skills within a professional recruitment setting, contributing significantly to our overall success. We are looking for someone who can commit to flexible part-time hours, bringing energy and a can-do attitude to every task.
Key Responsibilities
- Greet and welcome visitors, clients, and candidates warmly, directing them to the appropriate person or department.
- Manage incoming calls, emails, and correspondence, ensuring timely and professional responses or redirection.
- Maintain the reception area and office common spaces, ensuring they are tidy, presentable, and well-stocked.
- Assist with general administrative tasks, including filing, data entry, photocopying, scanning, and managing office supplies.
- Schedule and coordinate meetings, appointments, and interviews, preparing necessary documents and refreshments as required.
- Handle incoming and outgoing mail and packages, ensuring proper distribution and dispatch.
- Provide basic support to the recruitment team, assisting with document preparation and simple research tasks.
- Manage and update office databases and records with accuracy and confidentiality.
Required Skills
- Proven experience in an office administrative or receptionist role (at least 1 year).
- Excellent verbal and written communication skills in English and Kiswahili.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and time management abilities, with a capacity to multi-task.
- A professional demeanor, friendly disposition, and strong interpersonal skills.
- Ability to work independently and as part of a team.
- High level of discretion and confidentiality.
Preferred Qualifications
- A diploma or certificate in Office Administration, Business Management, or a related field.
- Familiarity with basic office equipment and communication systems.
- Experience in a recruitment or professional services environment.
Perks & Benefits
- Competitive part-time salary.
- Opportunity for professional growth and skill development.
- Supportive and collaborative team environment.
- Convenient office location in Homa Bay.
- Flexible working hours to support work-life balance.
How to Apply
If you are a highly organized and personable individual looking for a part-time opportunity to make a real impact, we encourage you to apply! Please click on the application link below to submit your resume and a brief cover letter outlining your relevant experience and why you are the ideal candidate for this role.
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