About Company
Rockview Hotel Apapa is a distinguished hospitality establishment strategically located in the vibrant heart of Apapa, Lagos. For decades, we have proudly served as a premier destination for both discerning business travelers and leisure guests, earning a reputation for our unwavering commitment to exceptional service, luxurious comfort, and state-of-the-art facilities. Our dedication to excellence permeates every facet of the guest experience, ensuring memorable stays whether they are enjoying a tranquil retreat, attending a high-profile conference, or celebrating a momentous occasion. We pride ourselves on crafting unforgettable moments and cultivating a warm, professional, and supportive environment for both our esteemed guests and our invaluable team members. At Rockview Hotel Apapa, we are fervent believers in nurturing talent, fostering continuous growth, and providing unparalleled career opportunities within Nigeria’s dynamic hospitality sector. Join a team where your passion for service and events can truly shine.
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Job Description
Are you a highly organized, exceptionally creative, and genuinely customer-focused individual with an undeniable passion for transforming visions into spectacular events? Rockview Hotel Apapa is actively seeking a dynamic and proactive Event Coordinator to join our dedicated and thriving planning team. This presents a unique and compelling opportunity for an individual who thrives in a fast-paced, high-energy environment and is deeply committed to delivering flawless and extraordinary event experiences for our diverse and esteemed clientele. As a pivotal member of our Event Coordination team, you will be instrumental in every stage of event management – from the initial conceptualization and meticulous planning to the precise and impeccable execution of a wide array of events. These events range from critical corporate conferences and essential business meetings to elegant weddings, grand social galas, and bespoke private gatherings. You will forge close relationships with clients, diligently understanding their unique vision, requirements, and aspirations, then skillfully translating these into meticulously planned and executed events that consistently exceed their highest expectations.
This demanding yet rewarding role calls for exceptional attention to detail, superior communication and interpersonal skills, and the remarkable ability to manage multiple complex projects simultaneously while maintaining a calm, poised, and highly professional demeanor, even under significant pressure. It requires a hands-on approach, encompassing everything from initial client consultations, comprehensive proposal development, and vendor negotiations to on-site event management, critical problem-solving during events, and thorough post-event follow-up. We are searching for an individual who can not only expertly manage all logistical intricacies but also infuse creativity, innovative ideas, and a touch of unique flair into every single event. Given the demanding nature of premium event management and our profound commitment to our team’s welfare and convenience, this specific position uniquely includes a comfortable, furnished on-site room, providing unparalleled ease, accessibility, and ensuring you are always seamlessly positioned to support our events and guests. Become a key player in crafting unforgettable moments and contributing to the renowned reputation of one of Apapa’s most respected and prestigious hotels.
Key Responsibilities
- Serve as the primary point of contact for clients, guiding them through the entire event planning process from inquiry to post-event follow-up.
- Develop detailed event proposals, contracts, and banquet event orders (BEOs) ensuring all client specifications and hotel standards are met.
- Coordinate with internal departments (Culinary, Banquets, Housekeeping, Engineering, Sales) to ensure seamless event execution.
- Manage event budgets, track expenses, and ensure profitability while maintaining high standards of service.
- Source and negotiate with external vendors (florists, decorators, entertainers, AV specialists) to secure high-quality services at competitive rates.
- Conduct site inspections and client meetings, providing expert advice on event layout, decor, menu selection, and technical requirements.
- Oversee on-site event setup, execution, and breakdown, ensuring all aspects run smoothly and according to plan.
- Proactively identify and resolve any issues or challenges that arise during event planning or execution.
- Maintain accurate records of all event details, client communications, and vendor agreements.
- Actively seek client feedback and implement improvements for future events to continuously enhance guest satisfaction.
Required Skills
- Minimum 2 years of experience in event planning or coordination, preferably within a hotel or hospitality setting.
- Proven track record of managing and executing various types of events (corporate, social, weddings).
- Exceptional organizational and time management skills with a keen eye for detail.
- Strong verbal and written communication skills, with the ability to articulate ideas clearly and persuasively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.
- Excellent negotiation and vendor management abilities.
- Ability to work effectively under pressure and handle multiple projects simultaneously.
- Client-focused with a commitment to delivering outstanding customer service.
- Flexibility to work evenings, weekends, and holidays as required by event schedules.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Event Management, Marketing, or a related field.
- Certification in Event Planning (e.g., CMP – Certified Meeting Professional).
- Experience with AV equipment setup and technical event production.
- Familiarity with the local vendor landscape in Apapa/Lagos.
- A portfolio showcasing successful past events.
Perks & Benefits
- Competitive salary and performance-based incentives.
- Complimentary on-site accommodation (room included) within the hotel premises.
- Comprehensive health insurance package.
- Opportunities for professional development and career advancement within a reputable hotel group.
- Access to hotel amenities and staff discounts.
- Supportive and collaborative team environment.
- Paid time off and holidays.
How to Apply
Interested candidates are encouraged to apply by clicking the link below. Please ensure your resume highlights your event coordination experience, organizational skills, and any relevant certifications. We look forward to reviewing your application and exploring how your talents can contribute to the success of Rockview Hotel Apapa.
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