About Company
Transcorp Hilton Abuja is a leading luxury hotel and conference center, part of the globally renowned Hilton Hotels & Resorts brand, and owned by Transcorp Plc. Located in the heart of Nigeria’s capital city, we offer world-class hospitality, impeccable service, and a wide array of amenities for business and leisure travelers. Our commitment to excellence, community, and fostering a vibrant work environment makes us a preferred employer in the hospitality sector. We are a dynamic team driven by passion, professionalism, and a dedication to creating memorable experiences for our guests and team members alike. Join us and be part of an organization where your growth is valued, and your contributions make a tangible impact.
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Job Description
We are seeking a highly organized, proactive, and exceptionally professional Executive Assistant & Secretary to provide comprehensive administrative and strategic support to our senior leadership team at Transcorp Hilton Abuja. This pivotal role requires an individual with an unparalleled ability to manage complex schedules, facilitate seamless communication, and handle highly confidential information with the utmost discretion and integrity. As an Executive Assistant & Professional Secretary, you will be the cornerstone of our administrative efficiency, ensuring the smooth operation of daily tasks and contributing significantly to long-term strategic projects. You will be instrumental in managing intricate correspondence, preparing detailed reports, coordinating high-level meetings and events, and acting as a primary point of contact for a diverse range of internal and external stakeholders. The ideal candidate will possess superior organizational skills, a meticulous eye for detail, and the capacity to anticipate needs, identify potential roadblocks, and proactively address challenges before they arise. This is more than an administrative position; it’s an opportunity to become an indispensable strategic partner, contributing directly to the operational success and distinguished reputation of Transcorp Hilton Abuja. Your professional demeanor, exceptional problem-solving abilities, and unwavering commitment to excellence will be key to thriving in our fast-paced, luxury hospitality environment. We are looking for someone who can not only perform tasks efficiently but also bring innovative ideas to improve workflows, enhance communication strategies, and actively support our leadership team’s strategic objectives, thereby playing a vital role in our continued success and guest satisfaction. This role demands a high degree of adaptability, resourcefulness, and a strong service-oriented approach, reflecting the standards of a world-class hotel.
Key Responsibilities
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements for senior executives.
- Prepare and edit correspondence, communications, presentations, and other documents with high accuracy and professionalism.
- Organize and coordinate internal and external meetings, conferences, and events, including agenda preparation, minute-taking, and follow-up on action items.
- Act as a primary point of contact and liaison among executives, employees, clients, and external partners.
- Handle confidential information and sensitive matters with discretion and integrity.
- Conduct research, compile data, and prepare reports and presentations as requested.
- Develop and maintain an efficient filing system, both physical and electronic.
- Oversee office supply inventory and procure necessary items to ensure smooth operations.
- Assist with budget tracking, expense reporting, and invoice processing.
- Facilitate effective communication flow within the leadership team and across departments.
- Undertake special projects and assignments as directed by the executives.
Required Skills
- Proven experience as an Executive Assistant, Senior Secretary, or similar administrative role supporting senior management.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).
- Outstanding written and verbal communication skills, with a keen eye for grammar and detail.
- Superior organizational and time management skills, with the ability to prioritize tasks effectively in a dynamic environment.
- High level of discretion and ability to handle confidential information professionally.
- Strong interpersonal skills, with the ability to build rapport and communicate effectively with diverse stakeholders.
- Proactive problem-solving abilities and a strong sense of initiative.
- Ability to work independently and as part of a team.
Preferred Qualifications
- Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
- Experience working in the hospitality or a fast-paced corporate environment.
- Knowledge of project management principles.
- Familiarity with various virtual meeting platforms and collaboration tools.
Perks & Benefits
- Competitive salary and comprehensive benefits package.
- Opportunity for professional development and career advancement within a global brand.
- Access to world-class hospitality training programs.
- Employee discount programs on hotel stays and F&B across Hilton properties.
- Dynamic and supportive work environment.
- Health and wellness programs.
- Pension scheme.
How to Apply
Interested and qualified candidates are encouraged to apply by clicking the link below. Please ensure your resume highlights your relevant experience and skills that align with this role. We look forward to reviewing your application.
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