About Company
The Al Dhafra Region Municipality is a vital governmental entity dedicated to serving the communities across the expansive Al Dhafra Region of Abu Dhabi, which includes the historic and culturally rich Liwa Oasis. Our mission is to foster sustainable development, enhance public services, and improve the quality of life for all residents. We achieve this by providing essential infrastructure, managing public facilities, promoting environmental sustainability, and ensuring efficient governmental administration. As a cornerstone of local governance, we are committed to excellence, transparency, and community engagement in all our endeavors.
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Job Description
We are seeking a highly organized, proactive, and dedicated Office Assistant to join our dynamic team in Liwa Oasis. This pivotal role involves providing comprehensive administrative and clerical support to ensure the smooth and efficient operation of our municipal office. The successful candidate will be the backbone of daily operations, responsible for managing administrative tasks, maintaining records, coordinating communications, and assisting various departments. You will play a crucial part in supporting our mission to deliver exceptional public services and contribute to the region’s development. This role requires an individual with a keen eye for detail, strong communication skills, and the ability to thrive in a fast-paced government environment where confidentiality and precision are paramount. If you are passionate about public service and possess excellent organizational capabilities, we encourage you to apply and become an integral part of our commitment to the community.
Key Responsibilities
- Manage and organize physical and digital filing systems, ensuring accurate record-keeping and easy retrieval of documents.
- Handle incoming and outgoing correspondence, including emails, letters, and faxes, ensuring timely distribution and follow-up.
- Schedule and coordinate meetings, appointments, and official events, including preparing agendas and taking minutes.
- Prepare various reports, presentations, and official documents, ensuring accuracy and adherence to governmental standards.
- Oversee office supplies inventory, place orders, and manage procurement processes to ensure adequate stock levels.
- Assist in budget tracking, processing invoices, expense reports, and other financial documentation with strict adherence to regulations.
- Serve as the first point of contact for visitors and constituents, providing courteous assistance and directing inquiries appropriately.
- Support various departmental projects and initiatives by providing administrative assistance and coordination.
- Ensure the confidentiality and security of sensitive information and official documents.
- Operate and maintain office equipment such as printers, scanners, and projectors.
- Collaborate with internal teams and external stakeholders to facilitate smooth inter-departmental operations.
- Adhere to all municipal policies, procedures, and governmental guidelines.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills in both Arabic and English.
- Strong organizational and time management abilities, with meticulous attention to detail.
- Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines.
- High level of professionalism and discretion when handling confidential information.
- Problem-solving skills and a proactive approach to office management.
- Ability to work effectively both independently and as part of a team.
Preferred Qualifications
- Diploma or Associate's Degree in Business Administration, Office Management, or a related field.
- Previous experience working in a government entity or public sector organization in the UAE.
- Familiarity with local government administrative procedures and protocols.
- Basic knowledge of enterprise resource planning (ERP) systems or document management systems.
Perks & Benefits
- Competitive salary package commensurate with experience.
- Comprehensive health insurance coverage for employee and family.
- Generous annual leave and public holidays.
- Opportunities for professional development and training within a structured government framework.
- A stable and supportive work environment.
- Contribution to the development and well-being of the local community.
- Access to a range of employee welfare programs.
How to Apply
Interested candidates are invited to click on the link below to apply for this position. Please ensure your resume highlights relevant experience and qualifications. Only shortlisted candidates will be contacted for an interview.
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