About Company
Co-creation Hub (CcHUB) is Nigeria’s premier social innovation center and a leading technology hub across Africa. Founded in 2010, CcHUB has built a vibrant ecosystem of entrepreneurs, technologists, and innovators, creating solutions to societal problems through technology. We are passionate about driving positive change, fostering collaboration, and nurturing talent to build a better future. Our mission is to accelerate the application of innovation and technology for the prosperity of Africa. At CcHUB, you’ll be part of a dynamic, forward-thinking environment where creativity and impact go hand in hand. We pride ourselves on a culture of continuous learning, open communication, and a shared commitment to excellence. Join us and contribute to a legacy of innovation that is reshaping the continent. We believe that by creating an environment where brilliant minds can converge and collaborate, we can unlock solutions that address Africa’s most pressing challenges and empower the next generation of leaders.
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Job Description
We are seeking an exceptionally organized, proactive, and detail-oriented Secretary – Office Operations (Managerial Assistant) to join our bustling Yaba, Lagos office. This pivotal role is far more than just administrative support; it’s about being the backbone of our operational efficiency, ensuring smooth day-to-day functions, and providing high-level support to our management team. You will be instrumental in managing schedules, coordinating meetings, handling sensitive communications, and overseeing various office operations to ensure a productive and harmonious work environment. The ideal candidate will possess a strong ability to multitask, prioritize effectively, maintain absolute confidentiality, and demonstrate excellent interpersonal skills. This role requires someone who is not just reactive but also anticipates needs, identifies potential roadblocks, and proactively implements solutions that streamline processes. If you thrive in a fast-paced, innovative environment and are dedicated to supporting a mission-driven organization, we encourage you to apply. This position offers a unique opportunity to contribute significantly to the operational success of a leading tech and innovation hub in Africa, working alongside passionate individuals committed to driving change and fostering a culture of excellence. Your contribution will directly impact our ability to deliver on our mission, supporting a vibrant community of innovators and entrepreneurs.
Key Responsibilities
- Provide comprehensive administrative and secretarial support to the management team, including scheduling appointments, managing complex calendars, and making travel and accommodation arrangements.
- Organize and coordinate internal and external meetings, prepare detailed agendas, accurately record minutes, and ensure timely follow-up on all action items.
- Manage all incoming and outgoing communications, including professional emails, phone calls, and official correspondence, ensuring professional, prompt, and accurate responses.
- Oversee general office operations, including proactive management of office supplies inventory, coordination of equipment maintenance, and liaising effectively with vendors and service providers.
- Establish and maintain a highly organized filing system (both physical and digital) for important documents, contracts, confidential records, and presentations.
- Assist in the preparation of high-quality reports, presentations, proposals, and other critical documents as required by management, ensuring accuracy and adherence to brand guidelines.
- Act as a primary point of contact for internal staff, external partners, and visitors, providing a welcoming, informative, and efficient front-office experience.
- Handle highly confidential information and sensitive matters with utmost discretion, professionalism, and integrity.
- Support the planning and seamless execution of company events, workshops, internal activities, and special projects.
- Proactively identify areas for improvement and implement enhanced office procedures and administrative workflows to boost efficiency and productivity.
- Assist with basic HR administrative tasks such as onboarding new employees, managing personnel records, and coordinating internal communications.
- Ensure the office environment remains impeccably organized, functional, and conducive to maximum productivity and reflects the company's professional and innovative image.
Required Skills
- Proven experience as a Secretary, Executive Assistant, Administrative Assistant, or Managerial Assistant (minimum 3 years).
- Exceptional organizational and time management skills with a demonstrated ability to prioritize complex tasks effectively.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides, Calendar).
- Excellent written and verbal communication skills in English, with impeccable grammar and a professional tone.
- Strong interpersonal skills with a professional, friendly, and approachable demeanor.
- High level of discretion, integrity, and proven ability to handle confidential information sensitively.
- Robust problem-solving aptitude and a proactive, solutions-oriented approach to daily challenges.
- Meticulous attention to detail and unwavering accuracy in all administrative tasks.
- Ability to work both independently with minimal supervision and collaboratively as an integral part of a dynamic team in a fast-paced environment.
Preferred Qualifications
- Bachelor's degree or Higher National Diploma (HND) in Business Administration, Office Management, Secretarial Studies, or a related field.
- Experience working specifically in a tech hub, startup, innovation ecosystem, or a similarly fast-paced, high-growth environment.
- Familiarity with modern project management tools (e.g., Asana, Trello, Jira) or CRM software.
- Demonstrable experience in basic event planning, coordination, and logistical support.
Perks & Benefits
- Competitive salary package commensurate with experience and performance-based bonuses.
- Comprehensive health insurance package to ensure your well-being.
- Significant opportunities for professional development, continuous learning, and career growth within a leading organization.
- A dynamic, inclusive, and highly collaborative work environment.
- Unparalleled access to a vibrant network of innovators, entrepreneurs, and industry leaders.
- Regular team-building activities, social events, and company outings to foster camaraderie.
- The chance to contribute to meaningful projects that have a tangible impact across Africa.
- Generous paid time off, including annual leave and public holidays.
- Work in a modern, well-equipped office space located in the heart of Yaba, Lagos.
How to Apply
Interested and qualified candidates are encouraged to apply by clicking on the application link below. Please ensure your resume is comprehensive and highlights your relevant experience and skills that align perfectly with the requirements of this pivotal role. We look forward to reviewing your application and potentially welcoming you to the CcHUB family!
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