About Company
Ngororero Coffee Washing Station (NCWS) is a cornerstone of the coffee industry in Rwanda’s Western Province, specifically within the Ngororero District. Established with a commitment to quality and community upliftment, NCWS works directly with hundreds of local coffee farmers, providing crucial services from cherry processing to market access. Our state-of-the-art facilities not only handle the meticulous washing and drying of premium Rwandan coffee but also serve as a vibrant hub for various activities. We regularly host training workshops for farmers, educational tours for international buyers, community gatherings, and internal team meetings. These events are integral to our mission of fostering sustainable livelihoods, promoting best agricultural practices, and showcasing the exquisite quality of Ngororero’s coffee to the world. At NCWS, we believe in cultivating not just exceptional coffee, but also strong community bonds and valuable partnerships. We are seeking a dynamic and organized individual to join our team temporarily and ensure all our events run seamlessly, contributing directly to our operational excellence and community engagement efforts.
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Job Description
Are you an exceptionally organized and proactive individual with a passion for creating memorable experiences? The Ngororero Coffee Washing Station (NCWS) is looking for a dedicated and enthusiastic Event Coordinator Assistant for a temporary role focused on venue management. This position is perfect for someone eager to gain hands-on experience in event coordination within a bustling agricultural and community-focused environment. As our Event Coordinator Assistant, you will play a crucial role in the successful execution of various events hosted at our facilities, ranging from farmer workshops and community outreach programs to international buyer visits and internal corporate meetings. You will be instrumental in ensuring our venue is perfectly set up and managed for each occasion. Your day-to-day responsibilities will involve meticulous planning, coordination of resources, on-site setup and breakdown, and providing essential administrative support. This temporary role offers a unique opportunity to contribute to the economic development of local communities through the coffee sector, hone your organizational skills, and work in a vibrant, supportive team. If you thrive in a fast-paced setting, possess excellent communication abilities, and are committed to delivering outstanding support, we encourage you to apply. Join NCWS and help us make every event a testament to our commitment to excellence and community.
Key Responsibilities
- Assist in the planning, coordination, and execution of various events, including farmer trainings, buyer visits, community meetings, and internal workshops.
- Manage venue setup and breakdown, ensuring all equipment, furniture, and materials are arranged according to event specifications.
- Coordinate with internal teams and external vendors for event logistics, including catering, audio-visual equipment, and transport.
- Prepare event materials such as signage, registration packets, and informational handouts.
- Provide on-site support during events, including greeting guests, managing registrations, and addressing any immediate needs.
- Maintain an organized inventory of event supplies and equipment.
- Process invoices, track expenses, and manage budgets for assigned events.
- Assist in post-event evaluations, gathering feedback, and preparing summary reports.
- Ensure the venue is clean, organized, and ready for use before, during, and after events.
- Handle administrative tasks such as scheduling meetings, responding to inquiries, and maintaining event calendars.
Required Skills
- Proven organizational and time management skills with keen attention to detail.
- Excellent verbal and written communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic familiarity with project management tools.
- Ability to work independently and collaboratively in a fast-paced environment.
- Strong problem-solving skills and a proactive approach.
- High level of professionalism and customer service orientation.
Preferred Qualifications
- Diploma or certificate in Event Management, Hospitality, Business Administration, or a related field.
- 1 year of experience in event coordination, venue management, or a relevant administrative role.
- Fluency in Kinyarwanda and English; French is a plus.
- Experience working with local communities or in the agricultural sector.
Perks & Benefits
- Opportunity to make a tangible impact on local communities and the coffee industry.
- Exposure to a dynamic agricultural and international business environment.
- Professional development and learning opportunities in event management.
- Supportive and collaborative team culture.
- Valuable networking opportunities with farmers, buyers, and community leaders.
How to Apply
Interested candidates are encouraged to apply by clicking the application link below. Please ensure your CV and a cover letter outlining your relevant experience and why you are the ideal candidate for this temporary role are attached. We look forward to reviewing your application.
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