About Company
JMG Limited is a leading engineering solutions provider in Nigeria, with a rich history of delivering innovative and reliable services across various sectors. Since our inception, we have been committed to empowering industries and communities by providing cutting-edge solutions in power generation, electromechanical systems, and infrastructure development. Our operations in Abuja play a crucial role in supporting our clients in the Federal Capital Territory and beyond. At JMG, we pride ourselves on a culture of excellence, integrity, and continuous improvement, fostering an environment where professionals can thrive and contribute to impactful projects that shape the future of Nigeria. Join a team dedicated to innovation, quality, and sustainable growth.
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Job Description
We are seeking a highly organized, proactive, and experienced Administrator with a strong focus on office management to join our dynamic team in Dutse Alhaji, Abuja. This pivotal role requires a professional who can seamlessly manage daily office operations, provide comprehensive administrative support to senior management and staff, and ensure the smooth and efficient functioning of our premises. The ideal candidate will be the backbone of our administrative efforts, capable of handling diverse tasks from scheduling and correspondence to procurement and facility coordination. You will play a crucial role in creating a productive and organized work environment, ensuring that our team has the resources and support needed to deliver on our commitments. This is an exciting opportunity for a meticulous and dedicated individual to contribute significantly to our operational excellence and support our growth trajectory in the region.
Key Responsibilities
- Manage and maintain office services, ensuring efficient operations, including office supplies, equipment, and facility management.
- Provide high-level administrative support to senior management and departmental teams, including scheduling meetings, managing calendars, and making travel arrangements.
- Handle incoming and outgoing correspondence, including emails, letters, and phone calls, ensuring timely and professional responses.
- Organize and maintain physical and electronic filing systems, ensuring data integrity and easy retrieval of information.
- Coordinate and prepare for internal and external meetings, including setting up meeting rooms, preparing agendas, taking minutes, and distributing materials.
- Liaise with vendors, suppliers, and service providers, managing procurement processes, tracking invoices, and ensuring compliance with company policies.
- Assist with basic HR administrative tasks, such as onboarding new employees, maintaining employee records, and coordinating training sessions.
- Oversee office budget for administrative expenses, monitoring expenditures, and reporting discrepancies.
- Implement and maintain office policies and procedures to ensure consistency and efficiency.
- Support project teams with administrative tasks as required, contributing to project documentation and coordination efforts.
Required Skills
- Minimum of 3 years of proven experience in an administrative or office management role, preferably in a corporate environment.
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
- Excellent written and verbal communication skills in English.
- Strong interpersonal skills with the ability to interact professionally with all levels of staff and external stakeholders.
- High level of attention to detail and accuracy in all work performed.
- Ability to work independently with minimal supervision and as part of a team.
- Proactive attitude and strong problem-solving capabilities.
Preferred Qualifications
- Bachelor's degree in Business Administration, Office Management, or a related field.
- Certification in Office Administration or Project Management.
- Experience with enterprise resource planning (ERP) systems or office management software.
- Knowledge of local administrative regulations and best practices.
- Experience in the engineering or technology sector.
Perks & Benefits
- Competitive salary package commensurate with experience.
- Comprehensive health insurance plan.
- Opportunities for professional development and career growth.
- Paid annual leave and public holidays.
- A supportive and collaborative work environment.
- Contribution to a provident fund/pension scheme.
How to Apply
Interested and qualified candidates are encouraged to apply by clicking the application link below. Please ensure your resume highlights your relevant experience and skills for this role. Only shortlisted candidates will be contacted for an interview.
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