About Company
Elegant Hotel Bungoma stands as a premier hospitality destination in the heart of Bungoma County, renowned for its commitment to exceptional guest experiences and a vibrant events calendar. With state-of-the-art conference facilities, elegant banqueting halls, and a dedicated team, we are the preferred choice for corporate meetings, social gatherings, weddings, and celebrations of all scales. Our mission is to blend warm Kenyan hospitality with world-class service, creating memorable moments for every guest. We believe in fostering a dynamic and supportive work environment where individuals can grow their skills and contribute to our collective success, making us a pivotal part of the local community’s social and economic fabric.
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Job Description
Are you a highly organized, enthusiastic individual with a passion for bringing events to life? Elegant Hotel Bungoma is seeking a dedicated and energetic Event Assistant for Venue Coordination on a temporary contract basis. This is an exciting opportunity to gain hands-on experience in the fast-paced world of hospitality and event management, working alongside a seasoned team to deliver seamless and unforgettable experiences for our diverse clientele.
In this role, you will be instrumental in supporting our Events Department with all facets of venue preparation and coordination. From the initial setup of conference rooms and banquet halls to ensuring every detail aligns with client specifications, your contribution will be critical. You will work closely with various internal departments, including catering, housekeeping, and technical support, to ensure that the event space is perfectly presented and functional. This position offers a unique chance to develop strong organizational skills, learn effective client communication techniques, and master the logistical challenges inherent in orchestrating successful events. You will be exposed to a wide range of events, from intimate corporate meetings to grand wedding receptions, providing invaluable insight into different event requirements and execution strategies. This temporary contract is ideal for someone looking to jumpstart their career in events, offering practical experience and networking opportunities within a leading local hotel. We are looking for someone who is proactive, detail-oriented, and thrives in a dynamic environment, ready to tackle challenges with a positive attitude and a solution-oriented mindset. Join us and help create magnificent moments for our guests at Elegant Hotel Bungoma.
Key Responsibilities
- Assist in the physical setup and breakdown of event venues, including tables, chairs, AV equipment, and décor, according to event specifications.
- Conduct pre-event checks to ensure all equipment is functional, and the venue is clean, organized, and ready for guests.
- Liaise with clients and internal departments (e.g., catering, technical, housekeeping) to confirm event requirements and ensure smooth execution.
- Provide on-site support during events, addressing any immediate needs or issues that may arise promptly and efficiently.
- Assist with inventory management of event supplies and equipment, ensuring availability and proper storage.
- Support administrative tasks such as preparing event schedules, printing materials, and maintaining client communication records.
- Ensure compliance with health and safety regulations during event setup and execution.
- Contribute to post-event evaluations and assist with collecting feedback to improve future events.
Required Skills
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Ability to work effectively in a fast-paced, team-oriented environment.
- High level of attention to detail and accuracy.
- Proactive problem-solving skills and a can-do attitude.
- Proficiency in basic computer applications (MS Office Suite).
- Physical stamina to handle event setups and breakdowns, including lifting and moving equipment.
Preferred Qualifications
- Diploma or Certificate in Hospitality Management, Event Planning, or a related field.
- Previous experience (even voluntary) in events, hospitality, or customer service.
- Knowledge of event management software or booking systems.
- Ability to work flexible hours, including evenings and weekends, as dictated by event schedules.
Perks & Benefits
- Opportunity to gain invaluable hands-on experience in event management.
- Exposure to a diverse range of events and clients.
- A supportive and collaborative team environment.
- Meals on duty during working shifts.
- Potential for networking within the hospitality and events industry.
- Certificate of completion for the temporary contract.
How to Apply
Interested candidates are invited to submit their updated CV and a cover letter detailing their suitability for this role. Please click on the link below to apply for the job.
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