About Company
The Matzikama Local Municipality is a dynamic and service-oriented local government body dedicated to improving the quality of life for all residents within its jurisdiction, which includes towns like Lutzville, Vredendal, Vanrhynsdorp, Klawer, and Doringbaai. We are committed to fostering sustainable development, ensuring transparent governance, and delivering efficient public services. Our vision is to create a safe, healthy, and prosperous environment where every citizen can thrive. We believe in community engagement, innovation, and effective resource management to build a stronger, more resilient Matzikama for current and future generations. Join our team and contribute to the vital work of local governance, making a tangible difference in the lives of our communities.
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Job Description
We are seeking a highly experienced and dedicated Senior Municipal Clerk to join our administrative team in Lutzville, Western Cape. This pivotal role requires a professional with exceptional organizational skills, a thorough understanding of local government operations, and a commitment to public service excellence. As a Senior Municipal Clerk, you will be instrumental in ensuring the smooth and efficient functioning of municipal administrative processes, providing critical support to council meetings, managing official records, and facilitating effective communication within the municipality and with the public.
Your responsibilities will extend beyond routine administrative tasks, encompassing the mentorship of junior staff, the development and implementation of administrative best practices, and the handling of complex inquiries and sensitive documentation. You will play a key role in preparing agendas, drafting minutes, and ensuring the timely distribution of information related to council decisions and directives. Furthermore, you will be responsible for maintaining comprehensive and accurate records in compliance with relevant legislation and municipal policies, safeguarding institutional knowledge and ensuring transparency.
The successful candidate will demonstrate a proactive approach to problem-solving, an ability to manage multiple priorities under pressure, and a meticulous attention to detail. You will be a vital link between various municipal departments, the council, and the community, requiring strong interpersonal and communication skills. A deep understanding of municipal by-laws, regulations, and an unwavering commitment to ethical conduct are paramount. This is an opportunity to contribute significantly to the governance and operational efficiency of Matzikama Local Municipality, ensuring that our services are delivered effectively and our administrative functions uphold the highest standards of integrity and accountability. If you are a seasoned administrative professional with a passion for public service and a proven track record in a similar environment, we encourage you to apply and become a valued member of our team dedicated to serving the community of Lutzville and the broader Matzikama region.
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Key Responsibilities
- Manage and coordinate administrative support for Council meetings, committee meetings, and other official municipal gatherings, including preparing agendas, minute-taking, and distributing relevant documentation.
- Ensure accurate and comprehensive record-keeping of all municipal resolutions, decisions, official correspondence, and documents in compliance with legislative requirements and internal policies.
- Serve as a primary point of contact for internal departments and the public regarding municipal administrative procedures, providing accurate information and directing queries appropriately.
- Assist in the development, implementation, and review of administrative policies, procedures, and systems to enhance efficiency and effectiveness.
- Supervise, train, and mentor junior administrative staff, fostering a culture of continuous improvement and professional development.
- Facilitate internal and external communication flows, ensuring timely and clear dissemination of information.
- Prepare and process various municipal documents, reports, and official certificates with precision and confidentiality.
- Manage archiving and retrieval systems for municipal records, ensuring data integrity and accessibility.
- Ensure compliance with all relevant local government legislation, by-laws, and provincial/national regulations.
Required Skills
- Proven experience in municipal administration or a similar governmental clerical role.
- Excellent written and verbal communication skills in English and Afrikaans.
- Strong organizational and time management abilities with meticulous attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Demonstrated ability to maintain confidentiality and handle sensitive information discreetly.
- Thorough understanding of local government administrative processes and legislative frameworks.
- Ability to work independently and as part of a team, supervising and guiding others effectively.
- Problem-solving skills and a proactive approach to administrative challenges.
Preferred Qualifications
- National Diploma or Degree in Public Administration, Office Administration, or a related field.
- At least 5 years of experience in a senior administrative or clerical role within local government.
- Knowledge of municipal financial systems and procurement processes.
- Experience with electronic document management systems (EDMS).
- Valid driver's license and own reliable transport.
Perks & Benefits
- Competitive salary commensurate with experience and qualifications.
- Generous pension fund contribution.
- Comprehensive medical aid benefits.
- Annual leave and sick leave provisions.
- Opportunities for professional development and continuous learning.
- Contribution to a stable and essential public service organization.
- Work-life balance initiatives.
- Employee wellness programs.
How to Apply
Interested candidates are encouraged to submit their detailed CV, a cover letter outlining their suitability for the role, and certified copies of qualifications and identity document. Please click on the application link below to apply for this job.
