School Assistant (Non-Teaching)

About Company

Diamantveld High School is a cornerstone of academic excellence and holistic development within the Northern Cape province of South Africa. With a rich history spanning decades, we are profoundly committed to fostering a supportive and stimulating environment where every learner can achieve their full potential. Our dedication extends far beyond mere academics; we actively nurture character, leadership skills, and instill a strong sense of community amongst our students. We firmly believe in providing comprehensive, robust support for our esteemed teaching staff and tirelessly work to ensure the smooth, efficient, and inspiring operation of all our school facilities. Joining Diamantveld High School means becoming an integral part of a passionate and collaborative team that profoundly values synergy, innovation, and a shared commitment to shaping the future generation of South Africa. While our main campus proudly thrives in Kimberley, our ethos of excellence and community service is designed to impact and elevate educational standards across the wider Northern Cape region, ensuring that quality education and essential support are accessible to all, wherever our students may reside. We are perpetually striving to enhance our educational ecosystem and administrative infrastructure to proactively meet the evolving needs of our dynamic community and maintain our reputation as a beacon of learning.

Job Description

Are you a highly organized, proactive, and dedicated individual eager to make a significant contribution to an educational environment without being directly involved in teaching? Diamantveld High School is actively seeking a committed School Assistant (Non-Teaching) to join our vital administrative and support team in Big Synn, Northern Cape. This pivotal role serves as the essential backbone of our school’s day-to-day operations, meticulously ensuring that teachers can focus undistractedly on instruction, and students can learn within a well-maintained, organized, and inherently safe environment. The School Assistant will provide indispensable administrative, logistical, and practical support across various departments, playing an unequivocally crucial part in the overall efficiency and effectiveness of the school’s operations. This dynamic position encompasses a wide and varied range of tasks, from diligently managing office supplies and providing assistance with general enquiries to actively supporting school events and ensuring the pristine cleanliness and impeccable orderliness of all communal areas. We are specifically looking for someone who is remarkably reliable, possesses excellent and articulate communication skills, and demonstrates a keen, meticulous eye for detail. This role offers an incredible and unique opportunity to directly contribute to the success and seamless functioning of our vibrant school community, thereby directly impacting the positive learning experience of our students and providing invaluable support to our dedicated staff. Your diligent efforts will be instrumental in helping to maintain the exceptionally high standards of operation for which Diamantveld High School is widely known and respected. This is more than just a support role; it is an extraordinary opportunity to be an integral and valued part of an institution that profoundly values dedication, teamwork, and an unwavering passion for education, even when operating diligently behind the scenes. You will be instrumental in creating an environment where learning flourishes unhindered and administrative tasks are executed flawlessly, providing immense peace of mind for both our esteemed educators and our eager learners.

Key Responsibilities

• Provide comprehensive administrative support, including accurate filing, photocopying, precise data entry, and efficient management of correspondence.
• Assist with the preparation, formatting, and timely distribution of all school communications, newsletters, and critical announcements.
• Manage and maintain all office supplies, ensuring adequate stock levels are consistently met and implementing efficient ordering processes.
• Support front office operations, including warmly greeting visitors, professionally answering phones, and accurately directing enquiries to the appropriate staff members.
• Assist in the meticulous organization and seamless coordination of all school events, important meetings, and essential parent-teacher conferences.
• Oversee the tidiness, cleanliness, and impeccable organization of all communal areas, staff rooms, and general office spaces within the school.
• Provide basic first aid assistance and compassionate support to students as required, ensuring proper and immediate incident reporting protocols are followed.
• Supervise students during non-class times, such as lunch breaks and designated playground duty, diligently ensuring their safety and strict adherence to school rules.
• Support the teaching staff with essential non-instructional tasks, such as preparing classroom materials, setting up necessary equipment, and managing student records.
• Assist with school transportation logistics and ensure smooth student pick-up/drop-off procedures are in place and executed.
• Perform other duties as diligently assigned by school management to ensure the overall smooth, efficient, and harmonious operation of the institution.

Required Skills

• Proven experience in an administrative or general support role, preferably within an educational setting.
• Excellent organizational capabilities and superior time management skills.
• Strong verbal and written communication abilities, demonstrating clarity and professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for daily tasks.
• Demonstrated ability to work both independently and collaboratively as an effective part of a team.
• A high level of reliability, consistent punctuality, and unwavering professionalism.
• Exemplary discretion and the ability to handle confidential and sensitive information with utmost integrity.
• Basic understanding and adherence to child protection and safeguarding policies.

Preferred Qualifications

• A relevant certificate or diploma in office administration, secretarial studies, or a closely related field.
• Prior experience working with school management systems (SMS) or similar administrative software.
• Possession of a valid basic first aid certification (or a strong willingness to obtain one promptly).
• Knowledge of Xhosa, Afrikaans, or other indigenous South African languages to enhance communication.
• A genuine and demonstrated interest in supporting the educational development and well-being of young people.

Perks & Benefits

• Competitive salary package commensurate with experience and responsibilities.
• Employer contribution to a provident fund for future security.
• Generous paid annual leave and sick leave allowances.
• Opportunity to work in a highly supportive, nurturing, and community-focused environment.
• Access to ongoing professional development and training opportunities.
• Complimentary access to school facilities and valuable resources.
• A meaningful chance to make a significant and positive impact on students' lives and the broader community.

How to Apply

Interested candidates are cordially invited to submit their comprehensive Curriculum Vitae (CV) along with a compelling cover letter outlining their suitability for this vital role. Please ensure your application highlights all relevant experience and clearly demonstrates your unwavering commitment to supporting a dynamic educational environment. To proceed with your application, please click on the application link provided below.

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