About Company
Hoge Fenton is a full-service law firm with a rich history spanning over 60 years, proudly serving clients across Silicon Valley and throughout California. We are recognized for our commitment to excellence, integrity, and innovative legal solutions. Our diverse team of experienced attorneys and legal professionals is dedicated to providing comprehensive and strategic legal counsel in various practice areas, including business litigation, corporate law, real estate, family law, and estate planning. At Hoge Fenton, we foster a collaborative and inclusive environment where every team member is valued and encouraged to grow. We believe in investing in our people, offering opportunities for professional development and a supportive culture that promotes work-life balance. Joining Hoge Fenton means becoming part of a firm that not only excels in legal practice but also actively engages with and contributes to the communities we serve. We pride ourselves on building lasting relationships with our clients and within our team, striving to make a meaningful impact through our work.
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Job Description
Hoge Fenton is seeking a meticulous and highly organized Court Clerk to join our dynamic legal team in Willow Glen, San Jose. This isn’t just an administrative role; it’s a pivotal position where you will play a crucial part in the efficient operation of our litigation and transactional departments, directly supporting our attorneys in navigating the complexities of the judicial system. The ideal candidate will possess a keen eye for detail, exceptional organizational skills, and a proactive approach to managing critical court-related processes. You will be instrumental in ensuring that all court deadlines are met, documents are flawlessly prepared and filed, and communication with court personnel is seamless. This role offers a unique opportunity to contribute significantly to our firm’s success, providing essential support that underpins our commitment to delivering outstanding legal services to our clients. We are looking for an individual who thrives in a fast-paced environment, can manage multiple priorities with grace, and is dedicated to upholding the highest standards of accuracy and professionalism. Your expertise will directly impact our ability to represent our clients effectively and maintain our reputation for excellence. If you are passionate about the legal field and possess a strong administrative background, we encourage you to apply. You will be joining a firm that values collaboration, professional growth, and community engagement, offering a stimulating work environment where your contributions are recognized and rewarded.
Key Responsibilities
- Manage and maintain attorney court calendars, including tracking deadlines, hearings, trials, and filing dates.
- Prepare, format, and file legal documents, pleadings, motions, and other court submissions in accordance with local, state, and federal court rules, including e-filing.
- Liaise directly with court clerks, judges' chambers, and other judicial staff to confirm filings, schedule hearings, and resolve procedural inquiries.
- Organize and maintain both physical and electronic case files, ensuring all documents are accurately categorized, indexed, and easily retrievable.
- Assist in the preparation of trial exhibits, witness binders, and other materials required for court proceedings.
- Process and distribute incoming and outgoing mail, faxes, and electronic communications related to court matters.
- Conduct basic legal research on court rules, procedures, and administrative orders as needed.
- Schedule and coordinate depositions, mediations, client meetings, and other appointments as directed by attorneys.
- Maintain confidentiality of all client and firm information with the utmost integrity.
- Provide general administrative support to attorneys and paralegals, including copying, scanning, and data entry.
- Assist with billing preparation by accurately tracking billable hours and expenses related to court activities.
Required Skills
- 2+ years of administrative experience, preferably in a legal or judicial setting.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong understanding of court filing procedures and legal terminology.
- Exceptional organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and meet strict deadlines.
- High level of professionalism and discretion.
- Experience with e-filing systems and legal case management software.
Preferred Qualifications
- Associate’s degree or higher in a related field.
- Paralegal certificate from an ABA-approved program.
- Familiarity with local Santa Clara County court rules and procedures.
- Experience with specific legal software (e.g., NetDocuments, Aderant, Clio).
Perks & Benefits
- Competitive salary commensurate with experience.
- Comprehensive health, dental, and vision insurance.
- 401(k) retirement plan with company matching.
- Paid time off and holidays.
- Opportunities for professional development and continuing education.
- Friendly and collaborative work environment.
- Life insurance and disability benefits.
- Employee assistance program (EAP).
How to Apply
Interested candidates are encouraged to apply by clicking on the application link below. Please submit your resume and a cover letter detailing your qualifications and experience relevant to this role. In your cover letter, kindly highlight your experience with court procedures and legal document management.
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