About Company
Ascension Illinois is a leading healthcare provider dedicated to delivering compassionate, personalized care to all, with special attention to persons living in poverty and those most vulnerable. As part of Ascension, one of the nation’s largest non-profit health systems, we are committed to holistic well-being—body, mind, and spirit. In Joliet, we proudly operate Presence Saint Joseph Medical Center, a trusted institution serving the community with a wide range of medical services. Our team members are our greatest asset, and we foster an environment of growth, respect, and collaboration. Join a mission-driven organization where your work makes a tangible difference in the lives of individuals and the health of communities.
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Job Description
We are seeking an experienced and highly organized Office Manager to oversee the daily administrative and operational functions of our Joliet office. This pivotal role ensures the smooth, efficient, and professional operation of our facility, supporting our medical and administrative staff, and enhancing the overall patient and visitor experience. The ideal candidate will be a proactive problem-solver with exceptional communication skills, capable of managing multiple priorities in a dynamic healthcare environment. You will be the central point of contact for office-related inquiries, managing supplies, maintaining facility standards, and providing critical administrative support to leadership. This role requires a keen eye for detail, a strong ability to anticipate needs, and a commitment to upholding Ascension’s values of service, integrity, wisdom, and creativity. Your contributions will directly impact our ability to provide high-quality care and maintain a welcoming, well-organized environment for everyone who walks through our doors. If you thrive in a supportive leadership position and are passionate about contributing to a healthcare mission, we encourage you to apply.
Key Responsibilities
- Manage and maintain office services, ensuring efficient and effective daily operations.
- Oversee procurement of office supplies, equipment, and services, negotiating with vendors for cost-effectiveness.
- Coordinate office space utilization, maintenance, and cleanliness, ensuring a safe and presentable environment.
- Act as a liaison for facility management, IT support, and other external service providers.
- Develop and implement office policies and procedures to optimize workflow and productivity.
- Provide administrative support to leadership, including scheduling, correspondence, and report preparation.
- Manage budgets for office expenditures and maintain accurate financial records.
- Handle incoming and outgoing communications, including mail, email, and phone calls, directing as appropriate.
- Assist with onboarding new staff members, ensuring they have necessary resources and information.
- Maintain confidentiality of sensitive information and ensure compliance with all relevant regulations.
- Organize and coordinate internal office events, meetings, and team-building activities.
Required Skills
- Minimum of 3 years of experience in office management or a similar administrative leadership role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong verbal and written communication skills.
- Proven ability to manage budgets and office expenditures.
- Demonstrated ability to work independently and as part of a team.
- High level of professionalism and discretion when handling sensitive information.
Preferred Qualifications
- Bachelor's degree in Business Administration, Healthcare Management, or a related field.
- Experience in a healthcare or medical office setting.
- Knowledge of HIPAA regulations and patient confidentiality best practices.
- Familiarity with vendor management and contract negotiation.
- Experience with electronic health record (EHR) systems.
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- Generous paid time off (PTO) and holiday schedule.
- 403(b) retirement plan with company matching contributions.
- Life insurance and disability benefits.
- Employee assistance program (EAP).
- Tuition reimbursement and professional development opportunities.
- Wellness programs and employee discounts.
- Supportive and collaborative work environment focused on mission and values.
How to Apply
Interested candidates are encouraged to apply directly through our careers portal by clicking on the application link below. Please ensure your resume and cover letter highlight your relevant experience and qualifications for this crucial role.
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