About Company
Baggett, McCall, Burgess & Associates is a distinguished law firm with a proud history of serving the Lake Charles community and clients across Louisiana. Established decades ago, our firm has built a reputation for unwavering dedication to justice, ethical practice, and exceptional client advocacy. We specialize in a diverse range of legal areas, including personal injury, wrongful death, class actions, environmental law, and commercial litigation. Our team of seasoned attorneys and dedicated support staff work collaboratively to provide comprehensive legal solutions, ensuring every client receives personalized attention and the highest caliber of legal representation. We are deeply rooted in Southwest Louisiana, committed to making a positive impact on the lives of those we serve, and foster a professional yet supportive environment where talent and commitment are recognized and rewarded. Join a firm that values its employees as much as its clients.
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Job Description
We are seeking a highly organized, detail-oriented, and experienced Legal Secretary to join our dynamic legal team in Lake Charles. This pivotal role supports our attorneys in managing complex caseloads, ensuring efficient office operations, and maintaining impeccable client service. The ideal candidate will possess an exceptional understanding of legal terminology, court procedures, and legal document preparation across various practice areas. You will be instrumental in the daily workflow, managing schedules, correspondence, and filings, all while upholding the highest standards of confidentiality and professionalism. This position requires a proactive individual who can anticipate needs, prioritize tasks effectively, and thrive in a fast-paced legal environment. Beyond administrative duties, you will play a crucial role in preparing for trials, managing discovery, and interacting directly with clients, providing a critical link between the legal team and our valued clientele. Our firm prides itself on a supportive culture, and we are looking for someone who shares our commitment to excellence and client success. This is an opportunity to contribute significantly to meaningful legal work and grow professionally within a reputable and established firm, working alongside some of the most respected legal professionals in Louisiana. You will contribute to a seamless legal process, directly impacting our ability to deliver justice for our clients.
Key Responsibilities
- Prepare, format, and proofread legal documents including pleadings, motions, briefs, subpoenas, discovery requests, and other correspondence with meticulous accuracy.
- Manage attorney calendars, schedule appointments, court dates, depositions, and meetings, ensuring all deadlines are met.
- Organize and maintain physical and electronic client files, ensuring all documentation is accurately filed, easily retrievable, and compliant with firm standards.
- Transcribe dictation, type, and distribute legal correspondence and memoranda promptly and professionally.
- Answer and screen phone calls, greet clients, and manage incoming and outgoing mail and faxes with a high level of discretion and professionalism.
- Liaise with clients, court personnel, opposing counsel, and other external parties, acting as a professional and reliable point of contact.
- Assist with trial preparation, including organizing exhibits, witness lists, trial binders, and other necessary materials.
- Process expense reports, invoices, and assist with billing procedures as required, ensuring accuracy and timely submission.
- Conduct basic legal research and factual investigation under attorney supervision to support case development.
- Handle e-filing of documents with various courts and agencies, ensuring strict compliance with all procedural rules and deadlines.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- High level of attention to detail and accuracy
- Ability to maintain strict confidentiality and exercise sound judgment
- Comprehensive knowledge of legal terminology and court procedures
- Experience with legal practice management software (e.g., Clio, MyCase, Needles)
- Typing speed of at least 60 WPM
- Exceptional proofreading and editing skills
- Ability to work independently and as part of a team
Preferred Qualifications
- Associate's degree or higher in paralegal studies, legal administration, or a related field
- Louisiana Notary Public commission
- Experience in personal injury, environmental law, or class action litigation
- Familiarity with local Lake Charles and Louisiana state court rules and e-filing systems
- Previous experience working in a fast-paced law firm environment
Perks & Benefits
- Competitive salary commensurate with experience and skills
- Comprehensive health, dental, and vision insurance plans
- Generous paid time off (PTO) and paid holidays
- 401(k) retirement plan with company match for financial security
- Life insurance and long-term disability options
- Opportunities for professional development and continuing legal education
- Supportive and collaborative work environment focused on team success
- Convenient downtown Lake Charles office location with easy access
- Employee assistance program for personal and professional support
- Positive firm culture that values work-life balance
How to Apply
Interested candidates are invited to submit a detailed resume and cover letter outlining their qualifications, relevant experience, and salary expectations. Please click on the application link below to apply. In your cover letter, highlight your experience as a Legal Secretary and your familiarity with the legal landscape of Southwest Louisiana. We look forward to reviewing your application.
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