About Company
The Msukaligwa Local Municipality is a local government institution committed to fostering sustainable development, providing essential services, and enhancing the quality of life for all its residents within the Mpumalanga province of South Africa. Encompassing towns like Ermelo, Chrissiesmeer, Breyten, and Lothair, our municipality strives for excellence in governance, transparency, and community engagement. We pride ourselves on being a progressive and service-oriented organization dedicated to creating a vibrant, inclusive, and well-managed community. Our mission is to deliver high-quality, accessible public services efficiently and effectively, ensuring accountability to our citizens and promoting economic growth and social cohesion across our diverse communities. Joining Msukaligwa Local Municipality means becoming part of a dedicated team that is passionate about making a tangible difference in people’s lives and contributing to the growth and prosperity of our region.
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Job Description
We are seeking a highly organized, detail-oriented, and dedicated Municipal Clerk to join our team in Chrissiesmeer. This pivotal role provides comprehensive administrative support to ensure the smooth and efficient operation of municipal services and functions within the Chrissiesmeer area. The Municipal Clerk will serve as a primary point of contact for public inquiries, manage critical documentation, and assist in coordinating various municipal activities. This position requires a proactive individual with excellent communication skills, a strong work ethic, and a commitment to public service. The successful candidate will play an essential role in maintaining accurate records, facilitating communication between departments and the public, and upholding the integrity and professionalism of the Msukaligwa Local Municipality. This is an excellent opportunity for someone looking to contribute meaningfully to local governance and community development within a dynamic public sector environment.
Key Responsibilities
- Provide comprehensive administrative and secretarial support to municipal officials and council members within the Chrissiesmeer office.
- Manage and maintain official municipal records, documents, and archives in compliance with all relevant legislative and internal policy requirements.
- Prepare, distribute, and meticulously maintain minutes, agendas, and resolutions for various committee and council meetings, ensuring accuracy and timely dissemination.
- Handle public inquiries, complaints, and requests with professionalism and empathy, directing them to the appropriate municipal departments or individuals for efficient resolution.
- Assist in the preparation of detailed reports, engaging presentations, and other official correspondence, ensuring clarity and adherence to municipal standards.
- Process and track permits, licenses, and applications, ensuring all necessary documentation is complete, accurate, and processed within stipulated timeframes.
- Maintain strict confidentiality of sensitive information and ensure all data protection protocols are rigorously followed in accordance with POPIA and other relevant legislation.
- Assist with the effective coordination of municipal events, public workshops, and community engagement initiatives to foster strong community relations.
- Manage office supplies, equipment, and general office administration tasks to ensure a well-functioning and productive work environment.
- Liaise effectively with internal departments, external stakeholders, and community organizations to facilitate collaborative municipal operations.
- Ensure continuous compliance with all relevant municipal by-laws, policies, and national legislation affecting local government.
- Facilitate seamless internal communication and information flow within the Chrissiesmeer office and with the main municipal offices in Ermelo.
Required Skills
- Proven experience of at least two years in an administrative or clerical role, preferably within a government, public sector, or similar highly regulated environment.
- Excellent written and verbal communication skills in English (proficiency in local languages such as isiZulu or siSwati is a distinct advantage).
- High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general computer literacy.
- Strong organizational and time management skills with a demonstrated ability to prioritize tasks effectively and manage multiple deadlines.
- Exceptional level of accuracy and meticulous attention to detail in all administrative functions.
- Ability to work both independently with minimal supervision and collaboratively as an integral part of a dedicated team.
- Demonstrated ability to handle confidential and sensitive information with the utmost discretion and integrity.
- Strong customer service orientation coupled with a professional, helpful, and approachable demeanor when interacting with the public and colleagues.
Preferred Qualifications
- A National Diploma or Certificate (NQF Level 5 or higher) in Public Administration, Office Administration, Business Management, or a related field.
- In-depth knowledge of local government operations, structures, and legislative frameworks in South Africa.
- Previous experience with records management systems and electronic document management platforms.
- Possession of a valid South African driver's license.
Perks & Benefits
- Competitive salary package commensurate with experience and qualifications.
- Comprehensive medical aid scheme for employee well-being.
- Generous pension fund contributions to ensure future security.
- Structured annual leave and sick leave benefits.
- Robust opportunities for continuous professional development and training to enhance skills and career progression.
- A supportive and collaborative work environment dedicated to public service.
- The opportunity to make a tangible and positive contribution to meaningful community development projects in Chrissiesmeer.
How to Apply
Interested candidates are invited to submit a detailed Curriculum Vitae (CV) along with a comprehensive cover letter outlining their suitability for the role and demonstrating how they meet the required skills and qualifications. Please ensure your application clearly highlights your relevant experience. All applications must be submitted via email to the address provided below. Please include ‘Municipal Clerk – Chrissiesmeer’ in the subject line of your email. Only shortlisted candidates will be contacted for an interview. We thank all applicants for their interest and commitment to public service.
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