About Company
Merafong City Local Municipality is a local government institution dedicated to serving the communities of Fochville, Carletonville, Kokosi, Khutsong, Wedela, and surrounding areas in Gauteng, South Africa. Our mission is to provide efficient, effective, and sustainable services that enhance the quality of life for all residents. We are committed to fostering community development, promoting local economic growth, and maintaining transparent and accountable governance. With a focus on public service and community engagement, Merafong City Local Municipality strives to create an inclusive and prosperous environment for its diverse population. We believe in empowering our employees to contribute meaningfully to the betterment of our communities, upholding values of integrity, respect, and professionalism in all our endeavors. As an employer, we are adapting to modern work environments to attract skilled individuals who can drive our strategic objectives forward, ensuring that our services remain accessible and relevant to the needs of our citizens.
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Job Description
We are seeking a highly organized, meticulous, and self-motivated Municipal Clerk to join our team in a remote capacity, serving the Fochville community within the Merafong City Local Municipality. This pivotal role is central to the administrative operations of our local government, ensuring that records are accurately maintained, communications are managed efficiently, and public services are delivered seamlessly, even from a distance. The Municipal Clerk will be responsible for a wide array of administrative and clerical duties that support the daily functions of the municipality. This includes managing digital document flow, processing virtual applications and permits, preparing agendas and minutes for online meetings, and handling public inquiries via digital channels.
Given the remote nature of this position, the ideal candidate must possess exceptional time management skills, the ability to work independently with minimal supervision, and a strong aptitude for leveraging technology to maintain productivity and collaboration. You will be instrumental in maintaining the integrity of municipal records, contributing to the transparency and accessibility of local government services for the Fochville residents. This role offers a unique opportunity to contribute to public service while enjoying the flexibility of a remote work arrangement. You will be expected to adhere strictly to municipal policies and procedures, ensuring compliance and confidentiality in all tasks. Your contribution will directly impact the smooth functioning of our administrative framework, supporting various departments and ultimately, enhancing the service delivery experience for our community. We are looking for someone who is not only proficient in administrative tasks but also passionate about serving the public and contributing to local governance in an innovative, remote setting.
Key Responsibilities
- Manage and maintain digital municipal records, ensuring accuracy, security, and accessibility.
- Prepare and distribute agendas, minutes, and supporting documents for virtual council and committee meetings.
- Facilitate virtual meetings, including setting up platforms, managing attendance, and providing technical support as needed.
- Process and track digital applications, permits, and licenses in accordance with municipal bylaws and regulations.
- Respond to public inquiries and provide information via email, phone, and online communication platforms.
- Assist in the preparation of reports, presentations, and official correspondence for various municipal departments.
- Coordinate administrative tasks with other municipal staff and departments remotely.
- Ensure compliance with all relevant municipal, provincial, and national legislative requirements.
- Manage office supplies and equipment inventory for remote work setup, as applicable.
- Undertake special administrative projects as assigned by municipal management.
Required Skills
- Proven experience in an administrative or clerical role, preferably in a public sector environment.
- Exceptional organizational and time management skills.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Strong written and verbal communication skills in English.
- High level of accuracy and attention to detail.
- Ability to work independently and manage multiple tasks in a remote setting.
- Strong ethical conduct and commitment to confidentiality.
Preferred Qualifications
- A National Diploma or Degree in Public Administration, Office Management, or a related field.
- Previous experience working within a local government municipality.
- Familiarity with South African local government legislation and protocols.
- Experience with electronic document management systems (EDMS).
Perks & Benefits
- Competitive annual salary.
- Flexible remote work environment.
- Contribution to a reputable municipal pension fund.
- Medical aid contributions.
- Opportunities for professional development and training.
- Generous paid time off.
- Contribution to community welfare and local governance.
How to Apply
Interested candidates are invited to apply by clicking on the application link below. Please ensure your CV and a cover letter detailing your suitability for this remote role are attached. Only shortlisted candidates will be contacted for an interview.
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