About Company
Woolworths Group is Australia and New Zealand’s largest retailer, dedicated to bringing value and convenience to our customers every day. With a rich history spanning over 90 years, we operate across diverse sectors including supermarkets, general merchandise, and drinks. Our purpose is to create better experiences together for a better tomorrow, and we achieve this through our commitment to our team members, customers, and the communities we serve. We are a company driven by innovation, a passion for people, and a focus on sustainable practices. Joining Woolworths Group means becoming part of an iconic brand that values collaboration, integrity, and excellence, offering extensive opportunities for professional growth and development in a dynamic and supportive environment.
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Job Description
Are you an organised, proactive, and detail-oriented professional looking to make a significant impact within a dynamic team? Woolworths Group, a leading Australian retailer, is seeking a dedicated Administrative Assistant to join our vibrant office in Bella Vista, Sydney. This pivotal role supports various departments, ensuring the smooth and efficient operation of our day-to-day business activities and contributing directly to the efficiency of our corporate functions.
As an Administrative Assistant, you will be a key enabler of our operational efficiency, providing comprehensive administrative support to managers and teams across different portfolios. Your day will be diverse and engaging, ranging from managing complex calendars and coordinating high-level meetings to preparing compelling presentations, handling sensitive correspondence, and assisting with critical project-related tasks. We are looking for someone who thrives in a fast-paced environment, can adeptly manage multiple priorities with exceptional attention to detail, and possesses a strong commitment to delivering high-quality, accurate work.
This is an exciting opportunity for an individual who is eager to contribute to a company that touches the lives of millions of Australians every week. You will play a crucial role in fostering a positive and productive work environment, acting as a central point of contact for internal and external stakeholders. We highly value initiative, strong problem-solving skills, and a collaborative spirit. If you are passionate about providing outstanding administrative support and are looking for a role where your contributions are genuinely recognised and appreciated, then we encourage you to apply. Join us and become an integral part of a team dedicated to innovation, customer satisfaction, and community engagement. You will have ample opportunities for professional development and to grow your career within a large, diverse, and forward-thinking organisation. Your ability to anticipate needs, resolve issues proactively, and maintain strict confidentiality will be highly valued and essential to your success.
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Key Responsibilities
- Provide comprehensive administrative support to managers and various departments.
- Manage and maintain complex calendars, scheduling appointments and meetings.
- Organise and coordinate internal and external meetings, including room bookings, catering, and technology setup.
- Prepare, edit, and format professional documents, presentations, reports, and correspondence.
- Handle incoming and outgoing communications, including emails, calls, and mail, directing queries appropriately.
- Maintain organised filing systems, both digital and physical, ensuring data integrity and easy retrieval.
- Assist with travel arrangements and expense reporting for team members.
- Support project administration, including tracking deadlines and compiling project-related materials.
- Procure office supplies and manage inventory, ensuring office efficiency.
- Act as a primary point of contact for visitors and internal staff, providing a welcoming and professional experience.
- Manage office equipment and facilities-related requests.
- Ensure compliance with company policies and procedures in all administrative tasks.
Required Skills
- Minimum 2 years of experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
- Excellent written and verbal communication skills.
- Strong organisational and time management abilities with a keen eye for detail.
- Proven ability to manage multiple tasks and prioritise effectively in a dynamic environment.
- High level of professionalism and discretion when handling confidential information.
- Proactive attitude and strong problem-solving skills.
- Ability to work independently and collaboratively within a team.
Preferred Qualifications
- Experience with Google Workspace (Docs, Sheets, Slides, Calendar).
- Familiarity with corporate travel booking systems.
- Experience in a large corporate or retail environment.
- Tertiary qualification in business administration or a related field.
Perks & Benefits
- Competitive salary and superannuation contributions.
- Generous team member discount across Woolworths Group brands.
- Access to a comprehensive range of health and wellbeing programs.
- Opportunities for professional development and career progression within a large national organisation.
- Supportive and inclusive work environment committed to diversity.
- Employee assistance program for personal and professional support.
- Flexible working arrangements where applicable.
- Modern office facilities with easy access to public transport and amenities.
How to Apply
If you are an experienced Administrative Assistant seeking an exciting opportunity with one of Australia’s leading retailers, we encourage you to apply. Please click on the application link below to submit your resume and cover letter detailing your relevant experience and why you are the ideal candidate for this role. We look forward to reviewing your application.
