About Company
Mirvac is a leading integrated Australian property group, celebrating over 50 years of experience in creating exceptional places for people to live, work, and visit. We own, develop, and manage high-quality real estate across the office, retail, industrial, and residential sectors. Our purpose is to reimagine urban life, and we are deeply committed to delivering innovative and sustainable projects that stand the test of time. With a strong focus on sustainability, cutting-edge design, and community engagement, Mirvac continually pushes the boundaries of architectural and construction excellence, delivering award-winning developments that shape Australia’s urban landscape. We foster a dynamic culture built on principles of excellence, integrity, and respect, where our people are empowered to grow their careers and contribute significantly to our collective success. Joining Mirvac means becoming an integral part of a forward-thinking team dedicated to making a lasting positive impact on the environment and the communities we serve.
Advertisement
Job Description
We are seeking an accomplished and highly discreet Personal Assistant/House Administrator to provide comprehensive executive and personal support to a senior leader within Mirvac. This unique and pivotal role combines traditional executive assistant duties with crucial elements of personal and household management, ensuring seamless operation across both professional and private spheres of the executive’s life. The successful candidate will be a proactive, impeccably organized, and resourceful individual with an innate ability to anticipate needs, manage complex schedules, and handle sensitive information with the utmost confidentiality and discretion. You will be instrumental in maintaining the executive’s efficiency and well-being, allowing them to focus entirely on Mirvac’s strategic objectives and high-level initiatives.
This is an exciting opportunity for a seasoned professional who thrives in a dynamic, fast-paced environment and possesses exceptional judgment, a meticulous eye for detail, and the ability to pivot between tasks seamlessly. Your day will be diverse, ranging from managing intricate corporate diaries, coordinating complex travel itineraries, and preparing high-level presentations, to overseeing personal appointments, managing private property affairs, and liaising with external vendors for household services. You will be expected to exercise significant initiative, problem-solving skills, and independent decision-making to ensure that all aspects of the executive’s professional and personal life run smoothly and efficiently. Your contribution will directly impact the executive’s capacity to lead and innovate within one of Australia’s most respected and leading property groups, fostering an environment where they can operate at their peak performance. This role demands a high degree of adaptability and a calm demeanour under pressure, coupled with a genuine desire to provide unparalleled support.
Key Responsibilities
- Manage and maintain a complex executive calendar, including scheduling appointments, meetings, and conferences, both professional and personal.
- Coordinate extensive domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries.
- Prepare, edit, and proofread correspondence, presentations, reports, and other documents for executive review.
- Act as a primary point of contact, screening calls and emails, and managing communications with professionalism and discretion.
- Process invoices, expenses, and manage budgets related to both professional and personal accounts.
- Coordinate and oversee household operations, including managing service providers (cleaners, gardeners, tradespeople), property maintenance, and supplies.
- Organize personal appointments, events, and family commitments, ensuring timely execution and minimal disruption.
- Handle confidential and sensitive information with absolute integrity and discretion.
- Anticipate needs and proactively prepare for meetings, events, and travel, ensuring all necessary materials are available.
- Undertake various ad-hoc projects and tasks as required, demonstrating flexibility and resourcefulness.
Required Skills
- Minimum of 4 years of experience as a Personal Assistant, Executive Assistant, or similar administrative support role, preferably supporting senior executives or high-net-worth individuals.
- Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Superior written and verbal communication skills, with meticulous attention to detail.
- Demonstrated ability to maintain confidentiality and exercise sound judgment in sensitive situations.
- Proactive, self-motivated, and capable of working independently with minimal supervision.
- Strong problem-solving abilities and a calm demeanour under pressure.
Preferred Qualifications
- Tertiary qualification in Business Administration or a related field.
- Experience in the property, finance, or professional services industry.
- Familiarity with project management software or CRM systems.
- Proven experience managing household logistics or personal affairs for an executive.
- Ability to adapt quickly to changing priorities and new technologies.
Perks & Benefits
- Competitive salary package commensurate with experience.
- Access to Mirvac's employee benefits program, including health and wellness initiatives.
- Opportunities for professional development and growth within a leading Australian property group.
- A supportive and collaborative work environment.
- Modern, well-located office facilities in the heart of Sydney.
- Employee discounts on Mirvac properties and other corporate partnerships.
How to Apply
If you are a highly organized, discreet, and proactive professional looking for a challenging and rewarding role supporting a senior leader, we encourage you to apply. Please note: While this specific role is advertised for Mirvac, a similar opportunity for an Executive Assistant at another reputable company in Sydney is currently open. To apply for a similar Executive Assistant position and explore comparable career paths, please click the application link below.
Advertisement
